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Faculty & Staff Resources

As a faculty or staff member, you frequently encounter students who are under stress or going through a difficult time. Because students look up to you as mentors and trust your opinions and guidance, you can serve as a reliable source of information about the resources available to them.

First and foremost, it is important for you to know and to share with students that you are not a confidential resource. In no event should the student be told that your conversation will be confidential. Inform the student that any information that is disclosed to you must be reported to the Title IX Office.

Faculty and staff are not expected to take on the role of counselor. However, the following information can help you provide appropriate assistance to students who reach out to you.

Am I a Responsible Employee?

The following University employees are Responsible Employees because they have the authority to take action to redress alleged sexual misconduct, including sexual violence:

The Title IX Coordinators;

The Vice President for Student Development;

The Deans of Westhampton College and Richmond College, the Law School’s Associate Dean Student Services & Administration, Law School Dean's Office, the Program Coordinator for Graduate Studies in Business, and Associate Dean, School of Professional and Continuing Studies;

The University’s conduct officers;

The Associate Vice President for Human Resources; and

The sworn officers of the University of Richmond Police Department.

Other than confidential resources, the following University employees are Responsible Employees because they have a duty to report acts of sexual misconduct, including sexual violence, to the appropriate Title IX Coordinator.

All faculty members.

All University employees with the title of assistant director, associate dean or above;

Residence Life staff including Resident Advisors and Area Coordinators.

All employees engaged in academic advising.

University staff accompanying students on off-campus programs or other University-related trips, within and outside the United States.

All employees in the following divisions, departments, or offices:

Academic Deans;

Academic Skills Center;

Admissions;

Athletics;

Bursar;

Camps and Conferences;

Career Services;

Chaplaincy (non-ordained personnel);

Financial Aid;

Human Resources;

International Education;

President’s Office;

Provost’s Office;

Registrar;

Student Development; and

University of Richmond Police Department.

All employees identified as Campus Security Authorities.

 

Reporting Form: report.richmond.edu

What are my obligations as a Responsible Employee?

As a University of Richmond employee, you have an obligation under the Virginia Law (VA Code § 23.1-806) and the Policy Prohibiting Sexual Misconduct to report to the Title IX Coordinator possible acts of sexual misconduct that are reported to or witnessed by you. The report must contain all the relevant details shared about the alleged incident. This includes:

  • Individual who experienced the alleged conduct (Complainant);
  • Name of the perpetrator/respondent (if known);
  • Date, time and location of the incident;
  • Description of what happened using the reporting students words;
  • Any other individuals involved in the alleged conduct.

Upon receipt of the report, the Title IX Coordinator will reach out to the impacted students to offer support, accommodations and to inform them of their options.

All employees designated as Campus Security Authority under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) must also report potential crimes including those involving sexual misconduct to the University Police Department. More information about CSA’s can be found at: https://police.richmond.edu/report-crime/campus-security-authorities.html.

Confidential Resources are exempt from reporting requirements.

What should I do if a student reports sexual misconduct to me?

What to do: Listen, Affirm, Interrupt, Inform, Refer and Report  

Listen without judgment and offer your support (Affirm). “I’m sorry that this happened. I appreciate you telling me and would like to help. Is there anything I can do that would be most helpful to you right now?”

Gently interrupt the student before details of the incident are disclosed and inform them that while your conversation will be private, it will not be confidential, as you are required to report any information disclosed to you. If you are designated as a Responsible Employee you are required to report any incidence of sexual misconduct disclosed to you. 

Refer the student to campus and community resources.

Report to Title IX. You must report the incident to Tracy Cassalia, Deputy Title IX Coordinator, at (804) 289-8464 or through the online reporting form.

What do I say?

Sexual misconduct can be a difficult topic to discuss, particularly given your reporting responsibilities.  Remember Listen, Affirm, Interrupt, Inform, Refer and Report  

“I appreciate you coming to me and placing your trust in me. Before you share any information with me, I would like to let you know that I am required to report any incidents of sexual misconduct with the University, specifically, Tracy Cassalia, Deputy Title IX Coordinator for Students. It is her responsibility to know about incidents of sexual misconduct and to support students and coordinate possible next steps. Both of us want to be sure you get whatever care and support you need.

I want you to make an informed choice about what you disclose to me today. If you are going to tell me something that I have to report, you may instead want to speak with someone who can help protect your confidentiality. I am more than happy to connect you with a confidential resource if you are not ready to report this officially." 

You must report the incident to Tracy Cassalia, Deputy Title IX Coordinator, at (804) 289-8464 or through the online reporting form.

Key Points to Remember
  • Report all allegations disclosed to you whether or not they occur on campus.
  • Do not promise confidentiality. You are not able to keep information confidential, and you should never promise confidentiality. Instead, offer privacy and discretion.
  • Do not tell the student that because they asked you not to tell anyone or report the incident to the institution, you will not. Remember if you are designated as a Responsible Employee, you are required by law and University policy to report the incident to Title IX.
  • Do not attempt to investigate or mediate the situation between the involved parties.
  • Report the information that is disclosed to you.
  • Do not judge or use judgmental language when taking the report.
  • Do not confront the alleged perpetrator.
  • If you are unsure on what to report, contact the Title IX Coordinator.
  • Complete all applicable University training on reporting requirements and support resources.
Serving as an advisor

The University of Richmond recognizes that participating in the Title IX process may be a challenging experience. Students are encouraged to have an advisor to support and accompany them through all phases of the investigation and campus conduct proceedings. 

What is the role of an advisor?

The advisor may assist the student in the following ways:

  • Provide emotional, logistical or other assistance to the complainant or respondent;
  • May assist a complainant or respondent by taking notes, organizing documentation, or consulting directly with the party in a way that does not disrupt or cause delay to the investigation/meeting;
  • Help participant understand the investigative and hearing process;
  • Help the participant prepare a written statement, obtain evidence or otherwise prepare for an investigative meeting, hearing or other related meeting.

An Advisor is expected to respect the privacy of the individuals and witnesses involved and keep information about the case confidential. The advisor may not question witnesses, make statements before the conduct committee, or otherwise participate in proceedings. The complainant or respondent may use a different advisor at various stages in the process. An advisor cannot be advisor to both the complainant and respondent simultaneously.

Suggestions for advisors:

  • Take time to talk to the student about their expectations of an advisor.
  • Discuss what you are able to provide for the student throughout the conduct process. For instance, are you able to attend investigation meetings or just the hearing?
  • Familiarize yourself with the sexual misconduct policy and conduct process.
  • Consider meeting with students to help them think of questions they may have or points they should bring up throughout the process.
  • Remind the student of important tasks, deadlines, or items to submit to the Title IX Coordinator.
  • Contact the Title IX Coordinator if you have any questions.
  • Be sure to listen to the student and be supportive of their needs, which may involve referring them to an on- or off-campus resource.
  • Know your limits. Sometimes you may have to decline a student's request for a variety of reasons. By telling the student you're unable to be an advisor, you are ultimately helping them find someone who can best meet their needs.